Exciting News!

Exciting news! Our website is moving to a new home in the next few days.

To help with the move, we are packing things into virtual boxes. You shouldn't notice the boxes, but if you do trip over one, please let us know at boxes@metroeast.org.

We're looking forward to welcoming you to our new home really soon!

Executive Assistant

MetroEast Community Media is seeking a full time Executive Assistant to support administrative activities at our Gresham, Oregon facility. 

Interested candidates should submit a resume and cover letter to jobs@metroeast.org. Please list “Executive Assistant” in the subject line of your email.

Description:

We seek a bright, enthusiastic individual with excellent people skills. The ideal candidate is experienced in managing multiple priorities in a fast‐paced media production environment. They are well organized, flexible and enjoy the challenges of supporting a diverse non‐profit environment. Must possess great attention to detail and be able to take informed, yet decisive, action on issues that arise. Candidate must also possess a strong commitment to the overall organizational mission. A high level of professionalism is crucial to this role.

Knowledge/Skill Requirements:

• Communication skills with experience in delivering customer service satisfaction

• Detail-minded with exceptional organization skills

• Avid media consumer with keen interest in digital technology and media

• A strong interest in working within a diverse and technologically advanced environment

• Comfortable with the use of and ability to learn new digital technologies and media tactics

• A team player who is passionate about their contribution towards delivering great work

• Strong knowledge of the social media landscape

• Diligent note taking capabilities

Responsibilities:

Administrative:

• Greet guests and assist clients with proper check‐in and check‐out

• Respond to inquiries regarding policies, practices and services in accordance with the current operating rules and procedures

• Provide data entry support using CiviCRM

• Membership and training enrollment

• Schedule meetings and take detailed minutes

• Assist with travel arrangements

• Assist with the bi-annual submission of MHCRC reports

• Provide written content for website

• Provide media support

• Archive printed media coverage

• Act as a liaison to the Board of Directors and senior management teams

• Organizing and coordinates executive outreach and external relations efforts

            • Answering telephones, scheduling appointments, creating agendas, taking minutes, sorting mail,                               ordering supplies, and performing other daily tasks                           

CEO Support:

• Provide daily administrative support to the CEO, including, but not limited to, schedule planning, electronic and written correspondence, presentation and calendar management and additional duties as assigned

• Coordinate and take minutes at monthly board meetings

• Assist with high-level special events, meetings, and projects as needed

• Support the CEO using good judgment, discretion, and a positive attitude

Special Projects & Events:

• Assist in coordinating organizational events from event conceptualization to execution

• Organize office events, celebrations, and outings

• Attend networking events and build relationships with local nonprofits and business members in the community

Qualifications:

• Highly developed verbal, written communication and interpersonal communication skills

• Working knowledge of Microsoft Office Suite and Google Drive

• Computer and internet literate at an advanced level

• Ability to manage confidential and sensitive information

• Ability to communicate and work effectively with people of diverse social, cultural, economic, age, gender and racial backgrounds

• Convey a warm and professional public manner at all times

• Support the organization's strategic alliances and partnership

• Ability to work a flexible schedule that includes evening and weekend hours

• Project management experience is a plus

• Previous experience in nonprofit preferred

• Experience in Adobe Suite preferred

Fluency in Spanish preferred

Education/Work Experience:

• 4‐year degree preferred or related experience

• At least 3‐5 years professional‐level office management/admin experience

Working Conditions/Physical Demands:                                                                                                                  Work is usually performed in an indoor office environment with long periods at a desk. Environment is oriented to public service and subject to constant work interruptions. Employees may work under the stress of continual public and/or inter‐departmental contact and pressure to meet deadlines. The employee must frequently lift and/or move up to 25 pounds.

Salary: $15.50-$17.50 DOE + Benefits

To Apply:

Email a cover letter and resume to:  jobs@metroeast.org

Applications will be accepted through 12/14/2017 11:59 PM Pacific Time.